MU takes all necessary precautions to ensure the confidentiality of personal information and operates in accordance with the Private Sector Privacy Act.
By browsing our website or using our systems and services, you acknowledge that you have read and understood this policy and consent to the processing of your data and personal information in accordance with it, as applicable. If this is not the case, we invite you to exit the site.
INFORMATION AUTOMATICALLY TRANSMITTED
MU’s website, located at https://mumtl.org, is hosted in Canada by the company Motto, with offices at 4710 St. Ambroise Street, Suite 324, Montreal, QC, H4C 2C7.
When you access our website, an exchange of information occurs automatically between your computer and its hosting server without your intervention. Your identity is not revealed in this exchange of information. The exchanged information includes:
- The Internet domain name and IP address through which you access our site (the IP address is a number assigned to your computer by your Internet service provider every time you browse the web).
- The type of browser and operating system you use.
- The date and time you access our site.
- The different pages you visit and the duration of these visits.
- If you access our site from another site, the address of that site.
This anonymized information ensures smooth and accessible navigation on the site and is automatically destroyed by the hosting service after 48 hours.
DATA USED FOR TECHNICAL AND STATISTICAL PURPOSES
On this site, MU uses Google Analytics, a web audience measurement and statistics compilation tool, as well as a Meta pixel. Using cookies, Google Analytics and Meta collect information about your browsing on this site, which is stored on servers, including those located in the United States. Google and Meta may disclose this information to third parties when required by law or when these third parties process the data on their behalf.
The information collected by the tool includes the pages you view, the date, time, duration, and frequency of your visits, as well as the links you click. It also includes your computer’s operating system, language, your Internet service provider’s name, and your approximate geographic location (region). Your IP address is also collected but anonymized (truncated) to protect your privacy. Anonymizing an IP address prevents the identity of an internet user from being known through it.
Google and Meta use the information collected only to produce statistics and reports on navigation on this site, allowing MU to improve its electronic service provision. Google and Meta will not under any circumstances link the information collected on this site with any other data they hold. If you wish, you can prevent Google from recording information about your browsing by installing the Google Analytics opt-out browser add-on.
The data collected by these cookies allow MU to understand the usage statistics of its website to improve its performance and content. These data can also be used for web advertising campaigns to better target audiences interested in MU’s activities. While these data may be accessible to a third-party service provider, MU’s collected data will not be used, sold, or shared for the benefit of a third party. The collected data is automatically destroyed after 1 year (365 days).
IF YOU PROVIDE US WITH PERSONAL INFORMATION
If you choose to voluntarily provide us with personal information, whether by email or through an electronic form, we will use only the information necessary to respond to your message or fulfill your request. The personal information you provide is used solely for the purpose of processing the request and will not be used to compile user profiles or communicated, linked, exchanged, or transferred to a third party unless required by law, with express consent, or a duly approved agreement under the Access Act.
In accordance with the Private Sector Privacy Act, if we ask you to provide personal information, you will be informed in advance of the following elements:
- The name and address of the public body on behalf of which the information is being collected.
- The purpose for which this information is intended.
- The categories of people who will have access to this information.
- The mandatory or optional nature of the request.
- The consequences of refusing to respond to the request.
- The rights of access and rectification of information provided for by the Act.
RETENTION AND PROTECTION
The personal information we collect is stored in a secure environment. Those working for MU are required to respect the confidentiality of your information.
To ensure the security of your personal information, we use the following measures:
- SSL Protocol (Secure Sockets Layer)
- Independent and secure accounting server
- Access management – authorized personnel
- Computer backup
- Regular updates to computer systems and tools to prevent security breaches
Unless otherwise indicated, the information collected is retained according to MU’s retention plan, which can range from 3 years to indefinitely, depending on the type of information and the context of use.
In any case, you can contact the compliance officer mentioned below to request access to your information and request that it be modified, anonymized, or destroyed at the end of its useful and legal life.
Annie Lecompte-Chauvin Administration Manager MU [email protected] 514-509-6877
Policy Effective Date: September 22, 2023.